Production Manager

POSITION TYPE AND EXPECTED HOURS OF WORK
This is a full-time position

CLASSIFICATION
Exempt

REPORTS TO
Director of Operations and Orchestra Personnel

POSITION SUMMARY

This individual manages key aspects of concert production in support of all Austin Symphony Orchestra (ASO) concerts and events. Responsibilities include managing information regarding technical and production aspects, serving as stage manager and hiring and managing crew, overseeing related budget items, and ensuring pertinent production information is communicated to all internal and external constituencies in an effective manner.

JOB RESPONSIBILITIES

  • Gather and communicate technical, production, and staging information to appropriate personnel for all performances, presentations, and events. This includes, but is not limited to, the effective translation of artistic needs as articulated by the Artistic Administration Department into production and staging requirements.
  • Manage all technical aspects of ASO’s special event performances. Liaise with ASO staff and outside constituents, including production crew and vendors.
  • Act as principal point of contact for the Long Center for the Performing Arts (Long Center). Communicate schedules, complete advance paperwork, manage work to be done within confines of Long Center/ASO agreement and maintain key relationships with hall.
  • Review artist riders and advance shows with regard to production needs, secure backline instruments and show equipment and communicate needs to Long Center personnel and Director of Operations and Orchestra Personnel.
  • Manage production service providers and maintain vendor records for sound and lighting companies, staging companies, mechanical/electrical companies, and supertitle providers as necessary.
  • Serve as stage manager for load-in/out and performances. Hire stage crew, and build and submit stagehand payroll. Maintain work records.
  • Develop, control, and forecast annual operating and capital budgets relative to concert and percussion expenditures and concert production. Prepare and maintain invoice tracking spreadsheets.
  • Establish and coordinate keyboard tuning. Maintain ongoing communication with piano technicians regarding maintenance of the piano and requests.
  • Supervise the use, cartage and scheduled maintenance of orchestra-owned instruments; procure keyboard and backline instruments and equipment when necessary.
  • Participate in the planning of operational aspects of concerts, runouts, and special projects.
  • Oversee and coordinate scheduling and production details, including stage, lighting, sound and musician instrument requirements of concert and media activities; ensure that communication of scheduling changes and other operational issues occurs between necessary departments.
  • Support educational and development chamber ensemble performances with production support, including sound and mics.

QUALIFICATIONS

  • Superior knowledge of stagecraft and operations of theatrical presentations, including sound, lights, and video, and of producing concerts in a variety of venues, e.g. concert halls, arenas, ballrooms, outdoors etc. Familiarity and ease working with production/technical personnel.
  • Knowledge of computer spreadsheet and database programs. Office uses Windows.
  • Excellent interpersonal, written, and verbal skills.
  • Excellent organizational skills and attention to detail, including the ability to react productively to changing priorities and manage multiple projects and deadlines.
  • Must be willing and able to work a flexible schedule that includes evenings, weekends, and some holidays. Office hours are 9am – 5pm, with flexible schedule to balance with evening and weekend rehearsals and concerts.
  • Ability to work well with guest artists and their managers, orchestra musicians, concert hall production staff.
  • Experience with recordings preferred.
  • Patience, flexibility, energy, poise, and a sense of humor. A team player.

SUPERVISORY RESPONSIBILITY

Stage crew report to this position.

TRAVEL

Will be present at ASO performances and activities throughout our community spanning Austin and Central Texas. Currently, these include Chamber Music Concerts, High School Concerts, Community Engagement performances and ASO Fundraising Gala.

WORK ENVIRONMENT

This position operates in a professional, non-smoking office environment and at the Long Center and various performance venues, which at times can be a busy with moderate to higher level of noise and unscheduled interruptions. Routinely uses standard office equipment, such as computers and peripherals, phones, photocopiers, and filing cabinets. There are also occasional outdoor concerts, including the Hartman Concerts in the Park and the H-E-B Austin Symphony July 4th Concert & Fireworks, with exposure to weather.

PHYSICAL DEMANDS

  • Prolonged physical activity with climbing stairs and fly rails, reaching and setting equipment, and lifting heavy objects.
  • Ability to lift 50 pounds.
  • Requires normal visual acuity and field of vision, hearing and speaking abilities, finger dexterity and repetitive hand motions for manual manipulation of a keyboard, mouse or phone system.
  • Must be able to read, write and communicate both verbally and in written form to express and exchange ideas and have the ability to understand, remember and communicate routine, factual information.
  • Must be able to maintain emotional control under stress.
  • Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the key responsibilities of this position.
  • Due to the nature of this position and our business, background checks will be conducted as a condition of employment.

HOW TO APPLY

Please send a cover letter and resume referencing the Production Manager position to sculhane@austinsymphony.org. No phone calls, please.

 

STATEMENT OF NON-DISCRIMINATION

The ASO is committed to equity, inclusion and non-discrimination, and it is our policy and goal to promote the inclusion and engagement of the residents of Austin and Central Texas across all protected classes of people, including, but not limited to, race, ethnicity, national origin, citizenship, cultural background and experiences, gender, gender identity and expression, sexual orientation, age, veteran status, socio-economic status, physical and mental ability, and religion in all aspects of employment.

The mission of the Austin Symphony Orchestra, Inc. is to enhance the cultural quality of life for adults and young people of Austin and Central Texas by providing excellence in music performance and educational programs.

Austin Symphony Orchestra