Grant Writer/Manager

Grant Writer/Manager

ORGANIZATION: Austin Symphony Orchestra
JOB TITLE: Grant Writer/Manager

REPORTS TO: Director of Development

JOB SUMMARY: The Grant Writer/Manager will have regular interaction with all Austin Symphony Orchestra (ASO) departments, community constituents including donors and volunteers, and clients. This position must be able to accurately complete assignments within a given timeline, problem solve, and work well under pressure. The highly motivated, organized, and passionate individual who holds this position will assist with implementation of all fundraising, stewardship, and donor database activities to support ASO work and mission. This full-time position requires meticulous attention to detail, excellent time management skills, strong written and verbal communication, and the ability to manage multiple projects at once. This stakeholder will be responsible for grant coordination and development duties as dictated by the Development Director. In partnership with Education and Community Engagement and the Marketing Department, this person will be responsible for grant research, grant writing, and grant reporting. Development duties will include but are not limited to event coordination and management for all ASO, board care, committee participation, and other appropriate donor duties.


Grant Management
● Manages the Grant process with proper
● Collaborate with Education and Development departments in identifying, researching, writing, and reporting grants with continuous improvement on processes
● Shares previous application as resource if available in drive records
● Collaborates in authoring of appropriate narratives for all grants and L.O.I.s
● Responsible for gathering all additional supporting documents from Marketing, Finance, and Operations
● Works with Senior Directors on determining reportable goals for a grant
● Submission of all grants in appropriate portals or correct processes
● Note and communicate reporting deadline with time for reporting
● Filing of grant submission and documents creating a record of edits on the system of record
● Write reporting narrative with Education or Marketing ensuring proper language is used when describing ASO
● Communicate to Development and Marketing recognition and acknowledgement needs of all grants
● Assist/Manage Grants Calendar with outcomes of reward, decline, and documented feedback, including Application and Reporting Deadlines

Development Duties tied to Grants
● Assist in donor cultivation, strategy, and action.
● Research, write, edit, and/or oversee the preparation of persuasive, accurate, and grammatically and syntactically correct solicitations, proposals, case statements, reports, correspondence, and other development-related communication materials in support of the unit’s fund-raising activities.
● Utilize available resources to assist with maintaining documents, database updates or changes. Guarantee all documents are submitted or added to CRM for updating and reference.
● Collaborate on Corporate and Prospect Packet for donors and prospects done in November or December for January asks. This date is fluid depending on asks.
● Submit reporting for Annual Report/Community Impact Report
● Submit reporting Symphony Board Orientation Book done in August annually for their first meeting in September.
● Ability to exercise good judgment, to demonstrate an understanding of ethics related to development activities, and to use discretion in interactions with donors, prospects, volunteers, and others.
● Work with Development team to cultivate and steward donors through events ensuring foundations and grant funders are included and recognized.
● Ensure foundation donors are properly recognized at events according to benefits.
● Collaborate and work with WSL (Women’s Symphony League) in partnership with Development
● Performs miscellaneous job-related duties as assigned, if exempt.

Education & Experience
● Minimum three years’ experience working in nonprofit donor relations, grant writing, and development
● Experience with Government and collaborative grant processes.
● Working knowledge of nonprofit fundraising practices
● Bachelor’s degree from an accredited college or university is preferred

● Excellent organizational/project management skills with a particular focus on managing details and meeting deadlines.
● Ability to work independently on projects with minimal supervision yet knows when to ask for help or feedback.
● Medium to advanced skilled use of Microsoft Office Suite, with proficient and strong/advanced competency in Excel
● Excellent communication skills, written and verbal, with ability to clearly communicate issues to all levels of management, general public, patrons, volunteers, and donors.
● Strong analytical and problem-solving skills with ability to create data driven conclusions and presentations
● Ability to prioritize/multitask/and complete tasks efficiently
● Superior organizational skills with attention to detail (spelling, punctuation, calendaring).
● Preferred experience with Tessitura or other advanced CRM (Razor’s Edge, Sales Force, Tapestry); recommended 2 years

Salary is competitive within the industry, commensurate with experience and expertise, and includes a competitive benefits package

Please email Marilyn Willson at your cover letter, resume, and list of three professional references as a single Adobe PDF file. Please make your subject line: Grant Writer/Manager. No phone calls or physical mail please.

Equal Opportunity Employer: Austin Symphony Orchestra (ASO), as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. ASO is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

The mission of the Austin Symphony Orchestra, Inc. is to enhance the cultural quality of life for adults and young people of Austin and Central Texas by providing excellence in music performance and educational programs.